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Video conferencing in a medium-sized room

In a medium-sized videoconferencing room, there is room for about 6-12 people. In terms of connections (preferably wired) and equipment, the same applies here as for huddle rooms or small video conferencing rooms. Only where in a small room you are close to the equipment and close together, in this meeting room the distances are greater and you have to deal with a certain arrangement of the seats.

Here you have to take into account that the cables have to run from a display on the wall to the table. When adding on a room, in most locations there is no conduit for cables placed in the floor. And so a slightly more complex approach is required. It is not always desirable to place cables in a floor duct on the ground or to cut a recess in the floor for this purpose. If running cables through the room is not an issue, you can use the most stable wired connection. But often loose cables across the floor are not desirable. After all, you can trip over them and take all the expensive equipment with your fall.

Medium collaboration room often at companies

Nowadays, we see collaboration rooms of this size most commonly found in companies. The rooms often have a maximum depth of 7 meters and are furnished with a long conference table, where the screen is located at one end of the table. In a medium-sized room, we recommend a 65" screen, which can also be interactive. With an interactive screen, you can provide your meetings with a new dynamic and a more playful character. The distance between the display and the nearest participant in the meeting is often 1 to 1.5 meters from the screen. This makes a camera with a wide viewing angle as used in the small room unnecessary.

Medium-sized video conferencing space requirements

You will need a 65 - 75 inch monitor or projector, a computer or laptop, a video calling program like Zoom or Microsoft Teams, a 4K meeting camera with microphone and speakers or a soundbar. 

PTZ camera video camera

A good camera, equipped with PTZ (pan-tilt-zoom) features is ideally suited for these medium-sized rooms. The camera automatically adjusts the lens to capture meeting participants in rooms of all sizes and shapes. Take advantage of hands-free convenience or operate the camera manually. Your participants are always in the picture and displayed optimally on the screen. The cameras can record and stream in 4K and are easy to connect using the plug and play principle.

Sound in the video collaboration room

Good audio is essential in video conferencing. After all, when you can't see each other, you can always talk. To be able to hear and understand the participants in the video conference properly, the microphone is placed on the table. If the room or the table is larger, a second microphone can be placed and purchased additionally. A speaker (soundbar) near the screen completes the room and provides the participants with sufficient incoming sound. This ensures that the other video conference participants can also be heard clearly. Make the room user-friendly by adding a control panel so that one user can control the entire video call.

Room layout medium video conferencing room

Below you can see a number of examples of situations in which videoconferencing is used in a small (meeting) room. You can also see what this room looks like and how it can be arranged. If you would like to know how to set up the room in terms of cables, you can look at: Logitech Rally and BYOD (Bring Your Own Device) setup. Or the Logitech Rally with Logitech Tap meeting room controller. 

What products do we recommend?

For a medium-sized room, the Logitech Rally is a beautiful and complete system. With the Rally you have a professional system for video conferencing up to 10 people. The Logitech Rally has 1 speaker and 1 microphone and the Rally Plus has 2 speakers, 2 microphones and a microphone hub extra. The Logitech Tap for Microsoft teams has a room solution to make video conferencing complete. 

As alternatives, you can check out the following products: PolyStudio X50, Konftel C50800, Yealink MVC500 II, Yealink MVC500 II (wireless) and the Yealink CP960-UVC.

Soundbar and combination with a Smit Visual whiteboard.

Optional products to connect with

Take advantage of Logitech Screen share, which allows quick and easy sharing of content with any computer in the meeting room. The Logitech Swytch AV connector allows you to implement video meeting room solutions from providers such as Microsoft or Zoom while enabling meeting rooms with other video services.

The Barco Clickshare C5 is a wireless presentation system that allows users to easily share content from their laptop or mobile device on the presentation screen.

Complete set Complete set 

We can understand that there is a lot of information to take in and that you don't know right away what you need right now. That is why we are happy to help you get started. Below you can find a complete video conferencing set for a medium-sized meeting room.

Create your Microsoft Teams meeting room with one-touch participation; enabling quick and easy content sharing combined with center of room control for all Microsoft Teams and Skype for Business meetings. If you are using Teams, you will also benefit from 90 days of expert support from the Logitech 'Jumpstart' service. Designed for medium-sized meeting rooms, the tools in this solution give participants instant access to a Teams meeting with a single tap, along with amplified audio via Rally - both from Logitech.

Complete set voor een middelgrote videoconferencing ruimte

1. Sony FW-75BZ35F 75”. 2. Logitech Tap. 3. Logitech Rally camera. 4. 1 x speaker. 5. 1 x microfoon pod. 6. Intel Mini‐PC met Windows 10 Enterprise License.

Need help from our experts?

Feel free to contact us without obligation and let us advise you about the possibilities for your situation.

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